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Check-out

SAFHA - Hotel Manager

SAFHA Registration

Check-out Page​

The Check-out page is designed to facilitate the process of finalizing a guest's stay at the hotel. This page allows staff to manage and complete the check-out process efficiently.

Features​

  • Reservation Reference: Enter the reservation reference number to retrieve the guest's booking details.
  • Transaction Table: Displays a summary of all transactions associated with the reservation, including:
    • S/N: Serial number of the transaction.
    • DATE: Date of the transaction.
    • ITEM: Description of the transaction item.
    • DEBIT: Amount debited.
    • CREDIT: Amount credited.
    • BALANCE: Remaining balance after the transaction.
  • Payment Method: Select the payment method from the dropdown menu to settle the balance.
  • Check-out Button: Finalize the check-out process by clicking this button.

How to Use​

  1. Enter Reservation Reference: Input the reservation reference number in the provided field and click the search button.
  2. Review Transactions: Check the transaction table for all charges and payments related to the reservation.
  3. Select Payment Method: Choose the appropriate payment method from the dropdown menu.
  4. Finalize Check-out: Click the 'Check-out' button to complete the process.

Notes​

  • Ensure all transactions are reviewed and correct before finalizing the check-out.
  • The system will update the reservation status to 'Checked Out' once the process is completed.

By using the Check-out page, hotel staff can efficiently manage guest departures, ensuring a smooth and accurate check-out process.

SAFHA Registration

View Check-outs Page

The View Check-outs page allows hotel staff to review and manage all guest check-outs within a specified date range. This page provides a comprehensive overview of check-out details, making it easier to track and verify guest departures.

Features​

  • Date Range Selection: Choose the start and end dates to filter check-out records.
  • Submit Button: Click to retrieve check-out records for the selected date range.
  • Check-out Table: Displays detailed information about each check-out, including:
    • Action: Available actions for each record.
    • Room: Room number associated with the check-out.
    • Guest: Name of the guest.
    • # of Nights: Number of nights the guest stayed.
    • Total Rate: Total amount charged for the stay.
    • Reservation Type: Type of reservation (e.g., standard, group).
    • Arrival Date: Date the guest checked in.
    • Departure Date: Date the guest checked out.
    • Billing Info: Billing information for the reservation.
    • Payment Method: Method used for payment.

How to Use​

  1. Select Date Range: Use the date pickers to choose the start and end dates for the check-out records you want to view.
  2. Submit: Click the 'Submit' button to retrieve the check-out records for the specified date range.
  3. Review Records: Examine the details in the check-out table to verify and manage guest departures.

Notes​

  • Ensure the date range covers the period you are interested in to get accurate records.
  • Use the action buttons to perform tasks such as viewing detailed billing information or correcting any discrepancies.

By using the View Check-outs page, hotel staff can efficiently monitor and manage guest check-outs, ensuring a smooth and accurate process.